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Organizing your MacBook can be an overwhelming task, mostly when you use it daily for business.
A mix of file types and storing your items effectively can ensure that you can find them in the future quickly, which can potentially save you a lot of time. With this guide, you will be able to organize your MacBook effectively.
Finding duplicate files
Looking at your files at a glance can make it difficult to motivate yourself to find and organize them.
Over time files can get mixed, and they can duplicate when they are edited, which makes them hard to find. Researching software reviews will help you find the best solution for you to fix this. Having the same document saved twice can make files look messy and overwhelming.
Using duplicate finders can do the work for you by scanning each file on your Mac and deleting the doubles, giving you the peace of mind that you have one of each file, and creating you lots of space.
Naming each file effectively
It can be easy to save your documents as automatic names because it’s a faster solution, but over time it can make it very confusing when it comes to finding an item. Find a solution that will work for you.
One method is writing what the document is about, followed by the date. The other is by having a code system to allow you to instantly see what subject, type, or segment of the business it is about.
There are many codes that you could use, such as ‘CN 1’, which shows you instantly that it is about Campaign one.
You could follow your code with the title of the document to make it even more straightforward what the file contains. Naming each file to show what it has makes it easier for your Mac to find it when you type it into the search bar.
Breaking the documents into folders
When saving a document in a hurry, it can be a similar method to click ahead so it saves in a random place on your Mac. Building together a file system that allows you to store your files effectively.
For example, the main folder could be called January then you could have separate files within it with each week and so on. This will allow you to find files quick and easy to find. If someone needed to find something on your Mac it would be easy for them to search through each folder.
Sometimes it pays to colour code your icons so you can instantly see what they are linked to at a glance.
It will take time to design a file system that will work for you, sometimes it can be easier to decide what files are going where and the best file names to pair with them on paper then proceeding onto the Mac when you are ready to avoid getting confused.
Hopefully, with this guide, it will make it easier to organise your MacBook and save you time for the future.
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