If you have to edit a text file, you are going to have to choose between multiple good and reliant formats.
However, there’s a big difference between being reliant and being the best option available. The latter description best fits the PDF format which has the upper hand on other formats such as .DOC.
If you don’t have that much experience with text editing formats or with PDF in general, that statement might be a bit questionable. However, we have prepared an enticing list of features that put PDF on top. By the end of this article you might find yourself using PDF instead of your current format.
Combining files and content
Combining files is most natural in the PDF format. It is the format used in professional environments such as publications. Editors use PDF files to combine all the content they need to review, and it makes things a lot easier.
The easy with which text and graphics can merge also comes into play and makes the PDF format the best solution for when you need to combine multiple documents and make it look as natural as possible.
It’s also very easy to learn how to combine multiple files, so it’s definitely a feature anyone can get into using early on.
Protecting files with a password
This is a feature that is very welcomed in many situations. Having unsecured files just sitting on your computer is an open invitation for anyone to just sneak in and read them when you’re on your break at work or when you’re not at your computer at home.
No matter what kind of information you want to protect, you can use PDFs to put a password on the document. This will ensure no one can just drop by and read your sensitive information.
Other formats like the aforementioned .DOC require associated software, i.e. Microsoft’s Word program. If you have to have certain software installed to view or manipulate a file, that cuts the amount of people that can read the documents you send them considerably.
If you want to make absolute sure that whomever you send a file to is capable of reading it, send a PDF. PDFs can be opened with a plethora of PDF reading software but also with the Chrome browser which means that the recipient will have no problem in reading the file.
PDF files generally occupy a lot less space on the hard drive than any other similar format. Considering the fact that you can also use imagery and integrate it into a PDF file (see digital magazine issues for instance), the size of the file should be considerably bigger.
But it manages to maintain a very favorable total size which is great news for your internal storage.